A Digital Approach to Store, Manage & Secure Documents
In this increasingly remote-turning world, ensuring that documents are readily accessible when and where needed, is not just a compliance mandate but essential for avoiding legal consequences.
QualityPro is the most efficient way of doing this. Its comprehensive Document Management System is a cloud-based digital platform to manage the complete document lifecycle including, but not limited to creating, controlling, managing, organising, tracking and searching documents in a truly efficient manner.
Seamlessly integrated with all other functions of Quality Management such as Risk Management, Audit Management, Training Management, Compliance Management, etc., in a controlled environment, it positions your quality management system as the focal point of your business. It ensures that all your policies, processes and procedures are readily accessible and adhered to by all. The Document Management System (DMS) ensures enhanced collaboration, security, and productivity.
Streamline Document Workflow
- Create new documents or scan and attach the existing ones.
- Categorise your documents based on file type, data type, and priority level.
- Manage multiple versions of documents and maintain a change log ffrom tracking changes, to identifying who made them and when.
- Create new versions of documents while preserving the previous ones for future reference.
- Automate and streamline document approval processes to reduce manual intervention and errors.
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Boost Your Document Management System Capabilities
- Track all document activities and maintain an audit trail of who viewed the document, when it was accessed, and who modified it.
- Index and search documents via metatags/metadata with different search terms.
- Track documents at every stage with statuses such as Draft, Pending, Obsolete, Active, etc.
- Scan documents in hard copy and convert them to a fully searchable PDF.
Tighten Safety Protocols
- Enforce document access controls via passwords to ensure role-based access.
- Set up review and multi-level approval workflows.
- Set up alerts and notifications for release, expiry, review, updating, or approval of documents.
- Multiple people can collaborate and work on the same document without altering each other’s work.
Benefits of Electronic Document Management System
- Establishes a systematised platform for managing business-critical documents.
- Increases productivity and reduces operational time.
- Helps ensure a high degree of accuracy and compliance in your documents.
- Helps ensure that only the users with permission can access documents—maximising security.
- Eliminates the possibility of human error.
- Helps perform an audit more easily and efficiently.
- Ensures no document is lost and that it is accessible to anyone at any time.
Experience how QualitPro can transform your document management hassle into a cakewalk by booking a free demo. Here is what you will get to see in the demo:
Experience the Power of Automation in Document Management
Experience firsthand how the document management solutions automate document-related tasks, streamlines approval workflows, and enhances quality management efficiency.
Discover the Capabilities of the Document Management System
Explore how cloud-based document management system helps you control unauthorised access, handles version control, facilitates easy document search, tracks documents, and more.
Is it Good for You? Find Out Yourself!
See the DMS software in action, evaluate the capabilities, map it with your requirements and organisational goals and decide if it fits your requirements. Know how easy it is to standardise processes, streamline workflows, and infuse continuous improvement in your organisation.