TecWork

Advantages of Payroll Management Software for SMEs

HR and Payroll Management System

Small and medium enterprises (SMEs) never find it easy to run their business operations.

For them, it becomes a bit daunting to handle the front-office as well as back-office operations efficiently at the same time, with their employees sharing multiple roles due to the limited resources.

In such a scenario, automating tasks with the use of business tools helps them big time.

Such tools improve the efficiency of their processes, facilitate strategic decision making, and streamline the operations through smart task delegation, thus enabling them to get more done with the resources at hand.

One classic example is the payroll management software

A complex process to handle, payroll can get more complicated when handled manually.

Ensuring that the salaries of all the employees have been computed accurately, taking into consideration all the variables such as reimbursements, leave, attendance, etc., is no mean feat.

Payroll Management System

And despite all the meticulous care, if the guy managing the payroll still makes an error in computation, the rectification process thereafter could be tedious and time-consuming.

That’s why most of the small/medium businesses outsource it. But using payroll software, SMEs can save costs, time, and other valuable resources that can be deployed elsewhere.

Payroll software

A payroll system has plenty of benefits for SMEs, as it significantly impacts their bottom-line, speeds up work, streamlines workflows, rids them of human errors, and helps become more productive on the whole. Below, we discuss 12 of the biggest advantages of using a payroll software for your SME. Read on:

Better accuracy-

Making a mistake while manually processing payroll could prove costly for SMEs, attracting huge penalties if it’s made on the employment taxes front, and even a legal action if it’s made in an employee’s salary computation.

An automated payroll software easily calculates the withholding tax as well as salary for every employee based on data entry, and eliminates the risk for human errors in payroll.

HR Payroll Software

Save time, money, and other resources –

Managing payroll manually can eat-up a lot of time. But by using payroll software, small businesses can automate the payroll process, and save their employees’ precious time.

Also, being available on Cloud, it can be availed on a monthly, quarterly, half-yearly, or on annual basis, thus delivering cost savings.

The resources (time, money, & manpower) saved could be better spent on other areas of the business.

Data security –

For any business small or big, payroll data is sacrosanct. Due to its sensitive nature, as it contains key information such as mailing addresses, bank details, etc., there’s a need to secure it.

A good payroll software can securely lock down your payroll data, and protect it from potential threats.

Handy during audits –

For any business, it is an absolute necessity to have an audit trail for all its financial aspects including payroll.

Only a payroll system can guarantee a completely transparent audit trail in a matter of minutes, providing logs of salary and other payments, and details of taxes and other rates, and proving all transactions were proper.

Handy during audits –

With every passing year, the tax tables and superannuation rates will continue to get more complex, making it difficult for small businesses to comply with them.

But a payroll software can keep updating its system to stay on top of federal and state requirements. It can also save you time by paying employees electronically when processing payroll.

Reports generation –

While manual methods and ways always keep you occupied, often providing incomplete and inaccurate data, gives you inaccurate reports. A payroll management system provides you with multiple reports, such as reconciliation reports, MIS reports, customizable payroll statements, and other statutory as well as user-defined reports.

Easy integration options –

SMEs often find it difficult to switch between operations while working on disparate systems for data such as leave, attendance, and employee information, for processing payroll and calculating taxes.

However, a good payroll software, ably supported by a strong integration framework, acts as the single source of truth for all dimensions of an employee, saving them a lot of data entry and verification time.

Web based payroll software

Simple and fast payroll reconciliation –

A payroll management system offers small businesses with a variety of payroll reconciliation tools, allowing them to verify accuracy in each payroll, compare current and previous month’s payroll, and also customize salary register and payroll statements as per their needs, besides ensuring an error-free payroll.

Scalable –

Scalability is yet another advantage a payroll management system provides to the small businesses, which may not remain an SME forever.

Once a small business starts growing, the system allows it to add new employees whenever necessary without any additional effort.

Employee satisfaction –

Resorting to disparate systems, or worse, manual methods put extra pressure on the employees and consume a major chunk of their productive time.

But by using a payroll software, an SME can automate the processes, increase the efficiency of the operations, eliminate the chances of errors, and most importantly, make jobs easier for employees, thereby enhancing their satisfaction.

Ease of use –

A payroll management system is easy to use, and any person without much technical know-how can use it. It doesn’t require any specialized training or an accounting background.

Besides, any payroll software that’s available on Cloud, can be accessed from anywhere, and anytime, in a secure manner using an internet connection.

Uninterrupted support –

When SMEs use paper-based payroll systems, or do things manually, they basically rely on the employees who manage them.

But what if the employees leave? A payroll software system offers benefits such as continuous, 24×7 customer support, to resolve the problems experienced by the users while using the software.

Conclusion

Paper-based payroll systems and manual methods are things of the past. Investing in payroll management software, which comes with the benefits mentioned above, is the need of the hour for the SMEs.

If your SME is still stuck in the past, get in touch today to make the switch to Tecwork’s HRMS, a secure & reliable payroll software that can manage other HR-related operations too.

Benefits of Online Recruitment Software

Benefits of Online Recruitment Software

There are two kinds of people on this planet: those with internet access, and those without.

The former is more than half of humanity, with the International Tele­communication Union (ITU), a UN agency, confirming that 67% of world’s population was online by 2023.

And as we write this blog in the middle of 2024, the number is expected to have gone up further.

With more than half of the world already on the internet, it makes sense for businesses to not just have an online presence, but also use online strategies and tools to their advantage.

Some businesses are already doing it by using online tools to streamline their different business processes. One such tool that’s been extensively used is an online recruitment software.

Why online over offline?

Businesses have the option of picking either an offline software, i.e. the on-premise version, or an online software, which is available on Cloud.

The former is best suited for organizations having their own IT team and dedicated infrastructure for IT applications.

Whereas, the latter is a perfect fit for organizations that don’t have such elaborate infrastructure in place.

Also, going for an offline software usually requires heavy investment upfront, with respect to the license purchase, annual maintenance cost, and the other hidden expenses.

An online recruitment software, on the other hand, gives the users the choice to opt for a subscription model, and pay on a monthly/yearly basis, thus being friendly to their pockets.

The online version has other benefits too

As compared to its offline counterpart, online software delivers greater benefits, such as greater flexibility in terms of access from anywhere & anytime, data management, and integration, among others.

Let’s discuss in detail the more specific benefits of an online recruitment software:

Mobility:

Recruiting the best talent can’t be restricted to a time bracket of say, 9 to 5, and to a location, say office.

It is more of a 24×7 job, and your job as the talent NavigatorPro requires you to be available for the right prospect beyond your work hours, just as you attend something important related to your home during work hours.

However, you don’t enjoy that mobility while operating with an offline software, which resides at your office premises.

Accessing what you need exactly when you need it by simply logging into the platform from your laptop or even your smartphone, no matter where you are in the world, is something only an online recruitment software can make possible for you.

Effective data management& security:

Being a recruiter, your need to properly manage prospective candidates’ data such as names, numbers, and resumes for immediate as well as future use.

Managing this data – which can be huge as well as cumbersome – in a secure manner can be a difficult job in the absence of a cloud-based recruitment software.

By taking advantage of online software, you can easily store, and organize all your data in one secured and encrypted place, and ensure that it can only be accessed by you and your team.

This way, you can also protect the confidential data, and avoid losing the right talent to your competitors.

Improved hire quality:

Thanks to COVID-19, most recruitments happen online these days, and the online space is vast.

As it can offer endless possibilities, as you can cast a wider net while looking for the right candidate to match your requirement.

With your data stored at one place, you can’t just ensure the right resume or candidate doesn’t get lost in the pile of papers, but also expedite the recruitment process, as the online recruitment software enables you to find better candidates in a much shorter period of time by using filters such as background, or specific skills.

More bang for the buck:

As mentioned above briefly, an offline recruitment software can be expensive, as it requires considerable investment upfront on the license purchase, annual maintenance, administration, data storage, and updates and upgrades front, among others.

However, online recruitment software shows a cost-effective way.

By giving the users the choice to opt for a subscription model, and pay on a monthly/annual basis, the online recruitment software delivers significant cost savings as well as flexibility.

Not only does it offer 24×7 uninterrupted support, but also covers automatic upgrades to the software and platforms in the annual cost.

These cost savings allow businesses to be more competitive in their recruiting.

Integration options:

While recruitment is an important function, it is not the be-all-and-end-all for your HR department or the business.

There are many aspects that need to come together in order to run the business smoothly. But all the parts working together in tandem seems a difficult task if you are using either an outdated system, or an offline software.

An online recruitment software allows you to integrate all your systems into one place. It connects each business function to one another, and also with application tracking software as well as online job portal or a similar third-party job board, allowing your prospects to apply in real-time, and move seamlessly to the next step.

Real-time updates:

When it comes to recruitment, time plays a crucial role. Filling the vacant position with the right candidate at the right time is important.

In such a scenario, operating with an offline software may not be the best bet, as you may not get to consider all the applications while filling open job positions.

With an online recruitment software, most job posts and replies appear in real-time, as and when the candidates apply for it.

The system automatically updates any action taken on a candidate, thus allowing you to increase your efforts to take timely and appropriate action for attracting more candidates or stop candidates from applying if the position has been filled.

Easy implementation:

Downtime, caused due to any reason, can be costly for the business.

And when it comes to making the transition to a new on-premise recruitment software, it could be a daunting task, as the time consumed can be significant.

Also, the hiring team may require time, and face issues while getting adjusted to the new system and processes.

But an online, Cloud-based recruitment software helps avoid all of it. It is extremely easy to implement, and can allow your team to be up and running in virtually no time.

It doesn’t require long software installation times and can be ready with minimal downtime, which means you can get back to making smarter hires, in a flash.

Time-saving:

Recruiting the right candidates using manual, or outdated methods or applications, is an extremely time-consuming process.

Think of it, you can’t go through hundreds of resumes manually.

Apart from that, you’d want to stay updated about any development in real-time, besides automating posting jobs on several job portals simultaneously.

An online recruitment software can access, and scan thousands of resumes having desired qualifications in minutes, which is time-consuming & costly otherwise.

It can post a job to a range of job-portals with a single click, and even simplify scheduling interviews, and save you hours.

Also, with real-time updates to the system, you can reduce the time to identify and hire the right people.

To sum up

Managing the recruitment process is a tricky as well as difficult proposition when performed either manually, or by using offline systems.

An online recruitment software solution such as TecWork HRMS can easily automate your organization’s hiring processes, improve your Human Resource operations on the whole, and allow you to focus on hiring & retaining the right talent. Get in touch with our experts for a free demo, today.