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Benefits of Online Recruitment Software

Sanjay Panjwani on July 7, 2020

There are two kinds of people on this planet: those with internet access, and those without.

The former is more than half of humanity, with the International Telecommunication Union (ITU), a UN agency, confirming that 67% of world’s population was online by 2023.

And as we write this blog in the middle of 2024, the number is expected to have gone up further.

With more than half of the world already on the internet, it makes sense for businesses to not just have an online presence, but also use online strategies and tools to their advantage.

Some businesses are already doing it by using online tools to streamline their different business processes. One such tool that’s been extensively used is an online recruitment software.

Why online over offline?

Businesses have the option of picking either an offline software, i.e. the on-premise version, or an online software, which is available on Cloud.

The former is best suited for organizations having their own IT team and dedicated infrastructure for IT applications.

Whereas, the latter is a perfect fit for organizations that don’t have such elaborate infrastructure in place.

Also, going for an offline software usually requires heavy investment upfront, with respect to the license purchase, annual maintenance cost, and the other hidden expenses.

An online recruitment software, on the other hand, gives the users the choice to opt for a subscription model, and pay on a monthly/yearly basis, thus being friendly to their pockets.

The online version has other benefits too

As compared to its offline counterpart, online software delivers greater benefits, such as greater flexibility in terms of access from anywhere & anytime, data management, and integration, among others.

Let’s discuss in detail the more specific benefits of an online recruitment software:

Mobility:

Recruiting the best talent can’t be restricted to a time bracket of say, 9 to 5, and to a location, say office.

It is more of a 24×7 job, and your job as the talent NavigatorPro requires you to be available for the right prospect beyond your work hours, just as you attend something important related to your home during work hours.

However, you don’t enjoy that mobility while operating with an offline software, which resides at your office premises.

Accessing what you need exactly when you need it by simply logging into the platform from your laptop or even your smartphone, no matter where you are in the world, is something only an online recruitment software can make possible for you.

Effective data management& security:

Being a recruiter, your need to properly manage prospective candidates’ data such as names, numbers, and resumes for immediate as well as future use.

Managing this data – which can be huge as well as cumbersome – in a secure manner can be a difficult job in the absence of a cloud-based recruitment software.

By taking advantage of online software, you can easily store, and organize all your data in one secured and encrypted place, and ensure that it can only be accessed by you and your team.

This way, you can also protect the confidential data, and avoid losing the right talent to your competitors.

Improved hire quality:

Thanks to COVID-19, most recruitments happen online these days, and the online space is vast.

As it can offer endless possibilities, as you can cast a wider net while looking for the right candidate to match your requirement.

With your data stored at one place, you can’t just ensure the right resume or candidate doesn’t get lost in the pile of papers, but also expedite the recruitment process, as the online recruitment software enables you to find better candidates in a much shorter period of time by using filters such as background, or specific skills.

More bang for the buck:

As mentioned above briefly, an offline recruitment software can be expensive, as it requires considerable investment upfront on the license purchase, annual maintenance, administration, data storage, and updates and upgrades front, among others.

However, online recruitment software shows a cost-effective way.

By giving the users the choice to opt for a subscription model, and pay on a monthly/annual basis, the online recruitment software delivers significant cost savings as well as flexibility.

Not only does it offer 24×7 uninterrupted support, but also covers automatic upgrades to the software and platforms in the annual cost.

These cost savings allow businesses to be more competitive in their recruiting.

Integration options:

While recruitment is an important function, it is not the be-all-and-end-all for your HR department or the business.

There are many aspects that need to come together in order to run the business smoothly. But all the parts working together in tandem seems a difficult task if you are using either an outdated system, or an offline software.

An online recruitment software allows you to integrate all your systems into one place. It connects each business function to one another, and also with application tracking software as well as online job portal or a similar third-party job board, allowing your prospects to apply in real-time, and move seamlessly to the next step.

Real-time updates:

When it comes to recruitment, time plays a crucial role. Filling the vacant position with the right candidate at the right time is important.

In such a scenario, operating with an offline software may not be the best bet, as you may not get to consider all the applications while filling open job positions.

With an online recruitment software, most job posts and replies appear in real-time, as and when the candidates apply for it.

The system automatically updates any action taken on a candidate, thus allowing you to increase your efforts to take timely and appropriate action for attracting more candidates or stop candidates from applying if the position has been filled.

Easy implementation:

Downtime, caused due to any reason, can be costly for the business.

And when it comes to making the transition to a new on-premise recruitment software, it could be a daunting task, as the time consumed can be significant.

Also, the hiring team may require time, and face issues while getting adjusted to the new system and processes.

But an online, Cloud-based recruitment software helps avoid all of it. It is extremely easy to implement, and can allow your team to be up and running in virtually no time.

It doesn’t require long software installation times and can be ready with minimal downtime, which means you can get back to making smarter hires, in a flash.

Time-saving:

Recruiting the right candidates using manual, or outdated methods or applications, is an extremely time-consuming process.

Think of it, you can’t go through hundreds of resumes manually.

Apart from that, you’d want to stay updated about any development in real-time, besides automating posting jobs on several job portals simultaneously.

An online recruitment software can access, and scan thousands of resumes having desired qualifications in minutes, which is time-consuming & costly otherwise.

It can post a job to a range of job-portals with a single click, and even simplify scheduling interviews, and save you hours.

Also, with real-time updates to the system, you can reduce the time to identify and hire the right people.

To sum up

Managing the recruitment process is a tricky as well as difficult proposition when performed either manually, or by using offline systems.

An online recruitment software solution such as TecWork HRMS can easily automate your organization’s hiring processes, improve your Human Resource operations on the whole, and allow you to focus on hiring & retaining the right talent. Get in touch with our experts for a free demo, today.

What is Human Resource Management Software?

Sanjay Panjwani on May 21, 2020

Imagine an organization with hundreds of employees but still relying on manual, old school techniques for administration and employee management.

This results in having an unproductive and disorganized taskforce wasting most of the time in doing unnecessary tasks.

Hence, to deal with this inefficiency, a smarter and unified solution is being opted by many companies. This contemporary approach is an HR Management software, established to streamline and automate HR related activities.

Earlier it was believed that such technological innovations were purposed to serve the bigger organization.

But over a while, even SMEs are now shifting over HR software to cultivate productivity and efficiency at a large scale.

The Indian Market for Human Resources Management System – Present and Future

Over the past few years, we have witnessed a consistent rise in demand and market cap of HR technology in India.

According to IMARC, the India human resource (HR) technology market size was US$ 1,040 Million in 2023 and it will reach US$ 2,170 Million by 2032, at a CAGR of 8.3% during 2024-2032.

Impact of COVID-19

The first case of COVID-19 in India was diagnosed in early 2020. Starting from China, the virus soon engulfed the almost entire world, resulting in being tagged as a pandemic by WHO.

This unfortunate situation had severely affected businesses and eventually devastated economies.

This has made work-from-home culture a commonly accepted norm.

Trade pundits and experts forecast this as a long-term implementation for many businesses.

What is HRMS software and its components?

An HRMS software is a next-gen technological setup designed to aid human resource professionals to manage everything from employee hire to retire.

A modern HR management system focuses on people and not just processes, enabling HR managers to regulate HR operations single-handedly and efficiently. Now the question arises, “What should be an ideal and perfect HRMS system?”

Hence, below we are presenting a few must-have components of an HR management solution –

Centralized and streamlined database

Long gone are the days of managing piles of papers and racks of files. A modern HR management solution offers an efficient platform to keep vital employees’ and organizational info organized and accessible at fingertips.

Redefined recruitment

One of the most desired components required in an HRMS solution. The selection of a wrong and inefficient asset may result in efficiency and monitory loss.

Performance evaluation

Employee retention is more challenging than selection.

This calls for timely evaluation and appreciation of employee performance. Thus, having tools for performance assessment becomes an absolute need.

Increased employee involvement

The system should not be a channel of one-way communication. Today’s employees demand equal involvement in the organizational structure.

Hence an HRMS system needs to be equipped with the tools and features promoting employee collaboration.

Analyze HR trends

In today’s competitive scenario, market analysis is a much-needed component for HR managers. Data helps them improving the company’s productivity, increase worker retention, and implement better policies.

Manage finance/payroll

This has been the most complex structure for HR managers to deal with. Right from employee contract to salary declaration, expense management to payslip creation, an HRMS is expected to have a robust Payroll component.

Use and benefit of HRMS software: A statistical review

As per a global survey conducted on Human Resources Technology the data revealed how tech portfolios are helping organizations to modernize and streamline HR activities.

Few are the findings that are presented below:

Adding to this, the survey also focuses on the benefits of cloud-based HR software. The cloud solution is gaining massive popularity, as per the stats discussed below:

(Entire data is based on the 2020 survey carried out by PwC)

Reasons to use HRMS software

COVID-19 has made it necessary than ever for organizations to opt and rely on an HRMS or human resource management system solution.

Through this blog we are going to enlighten our readers with some of the major reasons that make companies replace the manual management of human resource activities with contemporary HR management solution:

Time-saving

Time is money, and hence it is the biggest reason for deploying HR management system in your organization.

Automating process not only saves time and resources but helps companies control their expenses too.

From reduced labor to optimizing your taskforce, the HR software handles every critical issue that makes organizations deliver more in less time.

Finding the right talent

As per the HR technology survey 2020, 58% of the total respondents face challenges in finding, acquiring and retaining the right talent from the pool.

To simplify the recruitment process companies are rapidly selecting HR software to digitize and speed-up their recruitment process.

Improving employee experience

In the same survey, 42% of respondents find it difficult to improve the employee experience. This can be achieved through increased employee involvement.

With the help of an efficient HR software employees can manage their own profiles, fill their own details and can also raise an issue or give suggestions regarding the organizational management, thus realizing better experience.

Communication

Establishing effective communication looks barely possible through old techniques. Multiple are the modern tools in HR software that help to set uninterrupted and easy communication among and within the teams.

HR can instantly share messages, important announcements, or declarations with a particular employee, team, or department.

Any change in policies can be immediately uploaded and shared with the entire organization in real-time. Thus, this becomes a prime need for organizations to acquire HRMS systems.

Scalability

This is one of the important reasons why companies are choosing automated HR systems over manual and traditional approaches.

Since every organization aims at growing bigger, you must have a system to make this period of transformation or expansion easier for you.

Manual methods could only complicate the processes, whilst a scalable HR software can easily adapt to the expansion within no time.

These are the various reasons that make HR management software a must-have tool for your organization.

TecWork, an initiative which empower business through innovative solutions presents TecWork HRMS

It is a complete package of tools and features designed to cut the complexities of employee management. For detailed info about plans and features, reach us at sales@tecwrk.com